2018 AW


Exhibitor Resource Center

Below you will find all of the information you need to prepare for a successful show at ARDA World 2018!

Important Contacts 

Questions About?   

Who to Contact?  


Click here for information on how to register your exhibiting company for ARDA World. 

Questions? Contact ariley@arda.org  


ARDA Exhibits Management ARDA@Smithbucklin.com

Exhibitor Services Manual

Freeman Exhibitor ServicesFreemanLasVegasES@freeman.com   

Advertising & Sponsorship Opportunities  

Katelyn Reitz kreitz@arda.org 


Marketplace Hours & Floor Plan 

Exhibitor Move-in

Saturday, May 5      by Appointment Only

Sunday, May 6         by Appointment Only

Monday, May 7       8:00 am – 2:00 pm

Please note that all exhibits must be fully installed by Monday, May 7, 2018 at 2:00 PM 


Exhibit Hall Hours  

Monday, May 7          5:00 pm – 6:30 pm

Tuesday, May 8         11:30 am – 4:00 pm

Wednesday, May 9   11:30 am – 3:00 pm


Exhibitor Move-out

Wednesday, May 9      3:15 pm – 8:00 pm

Thursday, May 10         8:00 am – 10:00 am

Please click here to view the ARDA World 2018 online floor plan.


Exhibitor Service Manual 

The Exhibitor Service Manual has important information related to exhibiting at ARDA World 2018, including information on shipping and how to order furniture, internet, AV equipment and utilities. Please note, kiosks must obtain prior approval from ARDA Show Management for any furniture or signage. All materials must fit on top of the counter space provided for each kiosk. The Exhibitor Service Manual will be available in January.


Important Dates and Deadlines 

Please review the list of upcoming dates deadlines related to exhibiting at the ARDA World 2018:

March 28, 2018 – Deadline for Kiosk artwork to Show Management.

March 30, 2018– Contact information and 50-word company description due; please submit description here.

April 4, 2018 – Deadline to approve Kiosk Artwork.

April 9, 2018 – Freeman will begin accepting freight at the Freeman Advanced Warehouse. More information will be available in January.

April 12, 2018 – Deadline to receive the discounted hotel room rates. To book your sleeping room, click here.  

April 16, 2018 – Deadline to receive discounted rates on Freeman orders. More information will be available in January.

May 1, 2018 – Last day for freight to be accepted at the Freeman Advanced Warehouse without incurring fees.  More information will be available in January.  

May 4, 2018 – Deadline to register booth personnel online; after this date all registrations must be done onsite. Exhibitor Registration will be available in January.

May 6, 2018 – Freeman will begin accepting freight at show site. More information will be available in January.



Exhibitor Registration will be available in January.

Exhibitors receive the following complimentary registrations:

Per 10x10 booth              2 Full Conference Badges, 2 Marketplace Only Badges

Per Extended Kiosk         3 Full Conference Badges

Per Standard Kiosk          2 Full Conference Badges



To make your hotel reservation at Caesars Palace, please click here to book online, or call Central Reservations toll free at 888.421.1442 and mention that you are attending the ARDA World Convention. The negotiated group rate is $199 per night. Rooms will be available at the discount rate until April 12, 2018 or until the block is sold out, whichever comes first. Don't delay in making your hotel reservations, rooms sell out quickly for ARDA meetings.

Need to book more than 9 rooms? Please contact Catherine Lacey, clacey@arda.org.    


Sponsorship Opportunities 

Be sure to take full advantage of all of ARDA World 2018 Marketplace branding opportunities! Opportunities include private meeting rooms directly on the Marketplace floor and other features to highlight your company. For more information about these opportunities, please contact our sales team at ARDA@smithbucklin.com.

There are also still sponsorship and advertising opportunities available for ARDA World 2018! For more information regarding advertising and sponsorship opportunities, please email Katelyn Reitz at kreitz@arda.org. 

Exhibitor Opportunities

Looking to grow your business and increase your company's visibility? ARDA is your link to the vacation ownership and resort development industry.


Take a look at what ARDA World 2018 has planned for you!