2019 ARDA World logo -header with event info


Exhibitor Resource Center

Below please find all of the information needed to prepare for a successful show at ARDA World 2019!

Important Contacts 

Questions About?   

Who to Contact?  


ARDA Exhibits Management  



 ARDA Exhibits Management  

Contact Angel: 312-673-5715

Exhibitor Services Manual 

Freeman Exhibitor Services                                                FreemanOrlandoES@freeman.com 

Advertising & Sponsorship Opportunities 

Katelyn Reitz  



Marketplace Hours & Floor Plan  

Please click here to view the ARDA World 2019 online floor plan.

Exhibitor Move-in 

Sunday, April 7         8:00 am – 12:00 pm    By Appointment Only

Sunday, April 7         12:00 pm – 5:00 pm

Monday, April 8        8:00 am – 2:00 pm

Please note that all exhibits must be fully installed by Monday, April 8, 2019 at 2:00 PM. 


Exhibit Hall Hours  

Monday, April 8           5:00 pm – 6:30 pm

Tuesday, April 9          11:30 am – 4:00 pm

Wednesday, April 10   11:30 am – 3:00 pm


Exhibitor Move-out 

Wednesday, April 10      3:15 pm – 8:00 pm

Thursday, April 11          8:00 am – 10:00 am


 Exhibitor Service Manual 

The Exhibitor Service Manual has important information related to exhibiting at ARDA World 2019, including information on shipping and how to order furniture, internet, AV equipment and utilities. Please note, kiosks must obtain prior approval from ARDA Show Management for any furniture or signage. All materials must fit on top of the counter space provided for each kiosk. 

Information on the Exhibitor Service Manual will be available in January. 


Important Dates and Deadlines 

Please review the list of upcoming dates deadlines related to exhibiting at the ARDA World 2019:

February 28, 2019 – Deadline for Kiosk artwork to Show Management, send to ARDA@SmithBucklin.com.

February 1, 2019 – Contact information and 50-word company description due; please submit description to ARDA@SmithBucklin.com.

February 5, 2019 – Deadline to approve Kiosk Artwork.

March 8, 2019 – Freeman will begin accepting freight at the Freeman Advanced Warehouse. More Information will be available in January. 

March 122019 – Deadline to receive the discounted hotel room rates. More information is available here. 

March 18,2019 – Deadline to receive discounted rates on Freeman orders. More Information will be available in January. 

                                                                                                                                                            April 1, 2019 – Last day for freight to be accepted at the Freeman Advanced Warehouse without incurring fees. More Information will be available in January. 

March 25, 2019 – Deadline to register booth personnel online; after this date all registrations must be done onsite. Exhibitor Registration will be available in January. 

April 7, 2019 – Freeman will begin accepting freight at show site. More Information will be available in January. 


Registration                                                                                                                                                                                                                                                                                                      Exhibitor Registration is available now click here to view the registration.                                                                                                                                                                                                         Exhibitors receive the following complimentary registrations:

Per 10x10 booth              2 Full Conference Badges, 2 Marketplace Only Badges

Per Extended Kiosk         3 Full Conference Badges

Per Standard Kiosk          2 Full Conference Badges



To make your hotel reservation at Hilton Orlando, please click here to book online, or call Central Reservations toll free at 888.421.1442 or click here and mention that you are attending the ARDA World Convention. The negotiated group rate is $299 per night. Rooms will be available at the discount rate until March 15, 2019 or until the block is sold out, whichever comes first. Don't delay in making your hotel reservations; rooms sell out quickly for ARDA meetings.

Need to book more than 15 rooms? Please contact Catherine Lacey, clacey@arda.org.    


Sponsorship Opportunities 

Be sure to take full advantage of all of ARDA World 2019 Marketplace branding opportunities! Opportunities include private meeting rooms directly on the Marketplace floor and other features to highlight your company. For more information about these opportunities, please contact our sales team at ARDA@smithbucklin.com.

There are also still sponsorship and advertising opportunities available for ARDA World 2019! For more information regarding advertising and sponsorship opportunities, please email Katelyn Reitz at kreitz@arda.org.


Return to Convention Homepage or the Registration Page    

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Take a look at what ARDA World 2019 has planned for you!

Exhibitor Opportunities

Looking to grow your business and increase your company's visibility? ARDA is your link to the vacation ownership and resort development industry.